jefferson title

Jefferson School and Lincoln School PTO

Officers

PTO President (Jefferson)

Stacey Janssen

PTO President (Lincoln)

Mar'Kelly Martinez McCoy

Vice - President (Jefferson)

 
Vice - President (Lincoln)



Treasurer (Jefferson)

 
Treasurer (Lincoln)



Secretary (Jefferson/Lincoln) Heather Farrington


Purpose

The Parent - Teacher Organization promotes the educational success of our students by connecting family with teachers and the community. PTO is also responsible for fundraising and distributing funds to programs and other areas of Jefferson and Lincoln Schools in order to achieve that success.
Presidents: Amy Garriott(Jefferson) and Mar'Kelly Martinez McCoy (Lincoln)
Vice - Presidents: Jill Lehman (Jefferson) and Heather Farrington (Lincoln)
Treasurers: Kam Eilers (Jefferson) & (Lincoln)
Secretary: Becky DeJonge Verhulst (Jefferson/Lincoln)

Fundraising on a monthly basis:
Campbell Soup Labels
Tyson A+ labels
Boxtops for Education

Services:
Book Fair- Bridgett Willett and Dani Bright
School Spiritwear - Kam Eilers
Yearbook - Brigette Willett
Currently funding: Turn off TV & Read Night, Fun Day, Assemblies, School Directories, Yearbooks, Classroom Supplies, Computer Labs & Libraries
Fall Fundraiser: Bushel Basket Candles (Candles only)

Bylaws

Article I-Name

The name of this organization is the Jefferson/Lincoln School PTO. It is a local organization, unincorporated, and governed by its members.

Article II- Mission Statement

The Jefferson/Lincoln School PTO promotes the educational success of our students by connecting families with the community and teachers.

Article III-Objectives

1. To promote the welfare of Jefferson and Lincoln students

2. To facilitate communication among parents, teachers, administrators, and community

3. To coordinate parent volunteers

4. To organize fundraisers and events

Article IV-Basic Policies

Section 1
The Jefferson/Lincoln School PTO shall be noncommercial, nonsectarian and nonpartisan.

Section 2
No monies or other assets of the Jefferson/Lincoln School PTO shall be distributed to its members, executive officers, administrative advisors or other private persons except as reimbursement of expenses incurred as approved by the Jefferson/Lincoln School PTO Board.

Section 3
All monies collected by the Jefferson/Lincoln School PTO will be used to benefit the Jefferson and Lincoln Elementary Schools and their students.

Section 4
In the event of the dissolution of the Jefferson/Lincoln School PTO, its assets shall be distributed to the Jefferson and Lincoln Elementary Schools.

Section 5
The Jefferson/Lincoln School PTO Board may approve a financial request not to exceed $500.00 if a decision regarding the financial allocation must be made prior to the next general membership meeting.


Section 6
The Jefferson/Lincoln School PTO Checking/Savings accounts will require two signatures (PTO Treasurer/Co-Treasurer or one of the PTO presidents) for checks written over $100.00.

Article V-General Membership

Section 1
The general membership of the Jefferson/Lincoln School PTO shares full voting privileges and consists of all Parents/Guardians of students attending Jefferson and Lincoln Elementary Schools.

The Superintendent and Principals are excluded from holding office. These people serve as advisors to the Jefferson/Lincoln School PTO and its Executive Board. Staff members may hold office, but not more than 50% of the Board shall be made up of staff members.

Section 2
The Executive Board of the Jefferson/Lincoln School PTO shall consist of the following offices:

A. President Jefferson School (must have a student attending Jefferson School)
B. President Lincoln School (must have a student attending Lincoln School)
C. Vice President Jefferson School (must have a student attending Jefferson School)
D. Vice President Lincoln School (must have a student attending Lincoln School)
E. Secretary
F. Treasurer/Co-Treasurer

Board Members of the Jefferson/Lincoln School PTO shall consist of the positions of:

A. Advisor (Past President – if available)
B. At least two (2) Members at Large – we will strive for equal representation from both schools

Advisors to the Jefferson/Lincoln School PTO shall consist of the positions of:

A. Jefferson School Principal
B. Lincoln School Principal
C. Teacher Representatives from each school

Section 3
All members of the Jefferson/Lincoln School PTO shall be eligible to participate in the business meetings or to serve in any of its elected or volunteer positions. In the event of a tie vote in the general membership meetings, a majority vote of the board members will break the tie.

Article VI-Officers and Their Elections

Section 1
The term for each Executive Office (Presidents, Vice Presidents, Treasurer/Co-Treasurer, and Secretary) is one year.

Section 2
The executive committee will accept nominations in the months of February and March for each executive office prior to the March PTO meeting.

Section 3
Election of the executive board will be held in March. In the event that there is more than one candidate for an office, ballots will be distributed and a vote will be taken to elect the executive board. In the event there is only one candidate for each office, the executive board candidates will be voted on by a show of hands. The results of the voting will be announced at the end of the March general membership meeting. New officers will assume their responsibilities officially at the end of the school year. All ballots will be counted by the Jefferson/Lincoln PTO Advisors.

Section 4
There is a transition period for the Executive Officers until the start of the next school year

Section 5
The executive committee will fill any vacancy occurring on the Board as soon as possible.

Article VII-Duties of Executive Officers and Board Members

Section1
All Executive Officers are encouraged to be a committee member for at least one event during the school year.

Section 2
The Co-Presidents will preside at all meetings of the general membership and the Executive Board, coordinate the work of the officers, and perform other duties as prescribed by these bylaws. The Co-Presidents will be responsible for:

A. providing a written agenda for Executive Board meetings and each general membership meeting;
B. allowing an opportunity for each committee to present updates of their activities at the general meetings;
C. checking and sorting mail and other contents of the mailbox labeled “P.T.O.” which is located in the Jefferson or Lincoln School Main Office on a weekly basis and prior to each general membership and Executive Board meeting;
D. review bank statements monthly;
E. respecting and maintaining confidentiality in any and all circumstances involving confidential matters; and
F. completing other tasks and duties as needed.

Section 3
The Vice Presidents act as an aide to the Presidents and shall perform the President’s duties in his/her absence, coordinates the work of the committees, and is responsible for:

A. acting as the committee chairperson liaison and contact person for their school building
B. respecting and maintaining confidentiality in any and all circumstances involving confidential matters; and
C. completing other tasks and duties as needed.

Section 4
The Treasurer/Co-Treasurer receives all monies of the Jefferson/Lincoln School PTO and is responsible for:

A. maintaining a bank account on behalf of the Jefferson/Lincoln School PTO (checking and/or savings) in good order;
B. keeping an accurate record of receipts and expenditures;
C. paying out funds as authorized by the Jefferson/Lincoln School PTO Board and/or membership within the limits of the by-laws.
D. presenting a statement of account at every meeting of the Jefferson/Lincoln School PTO and at other times when requested;
E. working with other officers and committee chairpersons to prepare the fiscal budget for the following year;
F. checking and sorting mail and other contents of the mailbox labeled P.T.O. which is located in the Jefferson and Lincoln School Main Offices on a weekly basis;
G. updating the checking/savings account signature card with the bank for the following year;
H. submit copy of the bank statements to the Co-President’s monthly;
I. respecting and maintaining confidentiality in any and all circumstances involving confidential matters; and
J. completing other tasks and duties as needed.

Section 5
The Secretary keeps accurate minutes of all Executive Board and General Membership meetings of the Jefferson/Lincoln School PTO and is responsible for:

A. presenting minutes from the preceding month’s meeting at Executive Board meetings and general meetings;
B. keeping files of Jefferson/Lincoln School PTO activities, minutes, and agendas;
C. maintaining appropriate correspondence as needed;
D. posting the previous month’s meeting minutes and financial statements at Jefferson and Lincoln Schools
E. respecting and maintaining confidentiality in any and all circumstances involving confidential matters; and
F. completing other tasks and duties as needed.

Section 6
Duties of the Board Members should be to attend board meetings, general membership meetings and to provide input to the Executive Board.

A. Advisor (Past President) shall serve as an advisor to the Jefferson/Lincoln PTO Board.
B. Members at Large shall serve as a chairperson to a PTO Committee.
C. Jefferson Teacher Representatives shall serve as a liaison between the Jefferson/Lincoln School PTO and the Jefferson teaching staff.
D. Lincoln Teacher Representatives shall serve as liaison between the Jefferson/Lincoln School PTO and the Lincoln teaching staff
E. Jefferson and Lincoln School Principals shall serve as an advisor to the Jefferson/Lincoln School PTO.
Article VIII – Meetings

Section 1
General meetings of the Jefferson/Lincoln School PTO will be held during the months of regular student attendance. The meeting schedule will be distributed at the beginning of the school year. Meetings may be changed at the board’s discretion. Meetings will be held in the evening to accommodate the majority of its members.

Section 2
The Executive Board and committees will meet as determined by the Presidents and committees.

Section 3
Business may be transacted by the approval of a majority (51%) of members present at the general meeting.

Article IX-Committees

Section 1
The Jefferson/Lincoln School PTO may have the following, but not limited to, standing committees;

Book Fair
Box Tops/Soup Labels/Tyson A+ Labels
D.A.R.E. Graduation/Open House
Fundraising/Fun Fair/Halloween Party
Landscape/Beautification/Playground
Market Day/Picture Day
Registration/Room Representative Coordinator
Scholarship/Retirement/Spirit Wear/Teacher Appreciation/Yearbook


Section 2

A. The Executive Board of the Jefferson/Lincoln School PTO may approve committee chairpersons.
B. Reminders that members are needed to serve as committee chairpersons and volunteers for the next school year will be published and distributed to the general membership via the PTO minutes, the Jefferson/Lincoln PTO Newsletter and PTO Website Page.
C. If possible, activities and events will be combined for both schools (i.e. fundraising)


Article X-Amendments

A majority (51%) of the membership present may amend these bylaws at any general meeting of the Jefferson/Lincoln School PTO providing notice has been given to the members in writing of the proposed amendment at least one month in advance

Minutes

No Minutes